Board meeting tools improve governance processes and allow participants to concentrate on strategic decision-making. They can be implemented on-premises or in the cloud and provide user-friendly interfaces for board members of different technical levels. Data privacy and security are also offered through features like encryption of files, two-factor authentication and document revision tracking. They also encourage meetings without paper which improve efficiency and environmental responsibility.

In addition to reducing the duration of meetings, these tools also reduce the number of tasks that board secretaries have to manage. For instance, they can easily create an agenda using an easy-to use editor, share the agenda with board members via the portal for board members and track who has already read it. They can also send status alerts to presenters to confirm their availability and make the necessary arrangements. They can also alter agendas that haven’t been approved or reviewed by a single click.

These tools can also be used to manage committees and aid in communication with stakeholders via a virtual room. They can be used to upload files, and facilitate selective sharing prior to, during, or following a board meeting. They also have task tools that permit directors to assign specific tasks. The best tools come with versions that are optimized for desktop tablets, desktops, and mobile devices so that board members can work from wherever they are. They can also access information about meetings coming up or schedule them with the calendar tool, and schedule ad-hoc gatherings.

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