The proper technology at the workplace is key to an effective meeting. It’s not always simple to choose the right technology for your meeting space, especially in a world where new technologies are being developed at a rapid pace. There are several key technologies for meeting rooms that can be used to improve the efficiency of meetings and how to onboard new board members make them more collaborative.

One of the biggest trends in meeting technology is a method that allows videoconferencing and collaborative work to be seamless and easy. For instance, TWM implemented a set of tools that let employees easily change from an actual conference call to a virtual whiteboard or vice versa, without any interruptions or problems. This creates a more immersive experience for all stakeholders both in person and virtual. Meetings are more productive.

Another important trend in meeting room technology is the ability of participants to easily access meeting information via their mobile devices. This allows everyone to access the most recent version of board materials instead of being stuck with outdated versions of agendas minutes, minutes, voting records and policies. This will reduce the amount of time and money that companies spend on meetings preparations.

Meeting rooms of the future also assist to make meetings more efficient by making it easier for attendees to take a better note during a meeting. For instance, companies such as OnBoard provide annotation tools that allow participants to quickly highlight and make comments on parts of a document. Meanwhile, audio technology has become more sophisticated, with products such as Shure ceiling array microphones, which are known for their studio quality sound but also aid to ensure that the voices of everyone in the room can be heard clearly in a meeting.